BURY ST EDMUNDS BACH SOCIETY
CONSTITUTION AND RULES
(ADOPTED ON 7th November 2007)
(Amended on 30th May 2012, 29th January 2014 and 17 April 2019)
Charity number 226700
The name of the Society shall be "Bury St Edmunds Bach Society".
2.1 The objects of the Society shall be the maintenance of the Bury St Edmunds Bach Choir in the study and practice of choral music, and the promotion of musical performances both generally and for the benefit of such charitable purposes as the Management Committee may from time to time think fit, and
2.2 in furtherance of these objects the Society shall have power to transfer to a charitable company having the same objects, its undertaking, its activities, its assets, its engagements and to obtain from the charitable company an indemnity for its commitments and liabilities.
3.1 There shall be the following classes of membership:
a person may belong to more than one class, but, even though belonging to more than one class, shall have only a single vote and shall count as a single person for the purposes of a quorum at a General Meeting.
3.2 Applications for Membership must be on the Society’s application form. The application will be considered and decided by the Management Committee of the Society. Every prospective Member will be given a copy of the Society's Constitution and Rules when being invited to join and his signing of the application form constitutes his agreement to be bound by them and as amended from time to time.
4. Singing Membership
4.1 Singing membership is for people actively participating in the Society’s Choir.
4.2 A Singing Member should be regular and punctual in attendance and should advise the Secretary of illness or other causes which prevent attendance. The Management Committee may limit participation in concerts to those who have attended a requisite number of rehearsals.
4.3 A Singing Member shall give such evidence of their musical ability as the Music Director may at any time require.
4.4 Except as provided in this Constitution and subject to having paid the subscription, a Singing Member will be entitled to participate in all the activities of the Society and to attend, speak and vote at General Meetings.
4.5 A Singing Member shall provide himself, or obtain through the Honorary Librarian, at his cost, copies of works selected for study and rehearsal.
5. Jubilee Membership
5.1 The qualification for Jubilee Membership is donation to the Jubilee Fund of an amount equivalent to ten times the current annual subscription for a Singing Member for Silver Jubilee Membership or 25 times the current annual subscription for a Singing Member for Gold Jubilee Membership.
5.2 Subject to Rule 7, an individual who is a Jubilee Member will be a member for life and a corporate or organisation Jubilee Member will be a member for 12 years (Silver) or 30 years (Gold).
5.3 If the Jubilee Member is a Singing Member, he will be entitled to pay a reduced subscription, for as long as he remains a Singing Member namely:
in the case of a Silver Jubilee Member, 90% of the annual subscription for a Singing Member
in the case of a Gold Jubilee Member,75% of the annual subscription for a Singing Member
beginning with the musical season following his becoming a Jubilee Member, or, if he becomes a Jubilee Member between 1st and 30th September (inclusive), beginning with the current musical season.
5.4 A Jubilee Member who is not a Singing Member will not be entitled to participate in rehearsals and concerts of the Society’s Choir, but may do so upon the invitation of the Management Committee.
5.5 Except as provided in this Constitution, a Jubilee Member will be entitled to participate in all the activities of the Society and to attend, speak and vote at General Meetings.
6.1 Membership as a Friend is for people, organisations and companies wishing to support the Society.
6.2 The Management Committee may establish and change enhanced categories of Friend from time to time who may be called Benefactors or Patrons, or as the Management Committee decides, based upon their paying a higher annual subscription than the basic annual subscription for a Friend and conferring upon a member of an enhanced category such rights and privileges as the Management from time to time decides.
6.3 Unless entitled by another class of Membership, a Friend will not be entitled to participate in rehearsals and concerts of the Society’s Choir.
6.4 Except as provided in this Constitution, a Friend will be entitled to participate in all the activities of the Society and to attend, speak and vote at General Meetings.
7. Cessation of Membership
7.1 If a Member fails to pay his subscription, or is, in the opinion of the Management Committee, either unable to manage his own affairs or is no longer a suitable person to be a Member of the Society (and the Management Committee shall not be required to give reasons for its decision), the Management Committee may terminate the Membership of the Member and shall notify him, in writing, of its decision. The Management Committee may suspend a Member for not more than 2 months whilst investigating and considering circumstances which might lead to termination of Membership.
7.2 No refund of subscription or donation is given if a Member ceases to be a Member in the course of a financial year.
8. Management Committee
8.1 The Management Committee will consist of the following Officers, Members and Attendees:-
Honorary Concert Manager
Honorary Box Office Manager
Honorary Publicity Manager
Honorary Corporate Patrons Secretary
Honorary Friends Secretary
and, if the Management Committee decides there should be one, an Honorary Vice Chairman, an Honorary Assistant Secretary or an Honorary Assistant Treasurer
Members of the Society
Six Singing Members
The Society’s representative to the National Federation of Music Societies
8.2 Upon the recommendation of the Management Committee, the Society may appoint an Honorary President from time to time, who shall be entitled to attend but not vote at Committee Meetings.
9. Management Committee
9.1 The Management Committee shall administer the affairs of the Society.
9.2 The Music Director shall not be present in a Management Committee meeting whilst his remuneration is being discussed and decided.
9.3 The Attendees shall not be entitled to vote at, nor shall they be counted in the quorum for, a meeting of the Management Committee.
9.4 Five voting members of the Management Committee shall form a quorum.
9.5 In the event of an equality of votes, the chairman of the meeting shall have a second, or casting, vote.
9.6 Should a vacancy occur upon the Management Committee during the year, the Management Committee shall have power to appoint an Officer or an Attendee or to co-opt a Member to fill the vacancy, to hold office until the end of the next Annual General Meeting; and this power includes power to appoint an Honorary Vice Chairman, an Honorary Assistant Secretary or an Honorary Assistant Treasurer during the year if the Committee decides one should be appointed.
9.7 The Management Committee may delegate part of its work to sub-committees.
10. The Jubilee Fund
10.1 The Jubilee Fund shall be a restricted fund, the income of which shall be applied for the general charitable purposes of the Society.
10.2 The Management Committee may delegate the management of the money and investments of the Jubilee Fund to a sub-committee (“the Jubilee Committee”) consisting of the Honorary Chairman, the Honorary Treasurer or Assistant Treasurer and no more than four Jubilee Members co-opted by the Management Committee. The delegation may be on such terms and subject to such restrictions as the Management Committee shall from time to time decide. A co-opted member shall serve until the end of the Annual General Meeting which next follows the first anniversary of his co-option, but he may be co-opted twice more and shall then be ineligible for co-option for one year.
10.3 The Jubilee Committee shall report to the Management Committee upon the finances and investments of the Jubilee Fund whenever, and as frequently as, the Management Committee requires.
10.4 At least one half of the members of the Jubilee Committee shall form a quorum.
11 Friends Association
11.1 The purposes of the Friends Association shall be the recruitment, management and co-ordination of non-Singing Members and other supporters of the Society and activities and events for the support and benefit of the Society and the enhancement of its activities.
11.2 The activities of the Friends Association may be managed by a sub-committee (“the Friends Association Committee”) consisting of the following people:
The Honorary Friends Secretary, who, when present, shall chair its meetings
If he wishes, the Honorary Chairman
The Honorary Treasurer or Assistant Treasurer
The Honorary Corporate Patrons Secretary
Up to four members who shall be members of the Management Committee, Jubilee Members or Friends nominated or co-opted for the time being by the Management Committee. A co-opted member shall serve until the end of the Annual General Meeting which next follows the first anniversary of his co-option, but he may be co-opted twice more and shall then be ineligible for co-option for one year.
11.3 The Friends Association may organise publicity, fund raising and furtherance of the Objects of the Society activities and events, but it is not empowered to incur liability or expense on behalf of the Society exceeding any budget which, for the time being, or for the purpose, has been allocated to it by the Management Committee.
11.4 The Friends Association Committee shall report to the Management Committee upon its activities and affairs whenever, and as frequently as, the Management Committee requires.
11.5 At least one half of the members of the Friends Association Committee shall form a quorum.
The Society has power to borrow money, subject to the following provisions:-
12.1 the maximum capital borrowing at any time shall not exceed £2,000;
12.2 the Management Committee is authorised to exercise the power to borrow and to make the arrangements, but, if the borrowing has not, previously, been sanctioned by a Meeting of the Society, the Management Committee shall report upon it at the next General Meeting.
13.1 The Management Committee shall have the power and discretion to invest the funds of the Society in any investments authorised by law and to delegate the management of any investments to a suitably qualified and regulated independent financial advisor.
13.2 The authorised signatories of the Society for investment authorities, agreements and instructions will be one of the Honorary Treasurer and the Honorary Assistant Treasurer and one of the Honorary Chairman and the Honorary Secretary.
13.3 The provisions of Rule 10. apply in respect of the Jubilee Fund.
14. Trustees and nominees
14.1 The Management Committee may utilise the services of a nominee company for registration of the Society’s investments and may pay fees for this service.
14.2 Otherwise, the Society's investments and assets shall be held on its behalf by Holding Trustees, acting as its nominees. They shall be nominated, removed and replaced by the Management Committee. A certificate signed by the Honorary Chairman and the Honorary Secretary shall be sufficient evidence to a person dealing with the Society of the Holding Trustees for the time being of the Society.
14.3 The title documents for investments held by the Trustees shall be deposited with the Society's bankers or in some other secure custody.
15.1 The Society's bankers shall be Barclays Bank plc, Bury St Edmunds branch, or such other bankers as the Management Committee shall decide.
15.2 The signatures or secure electronic authorisation of two authorised signatories of the Society shall be required for all banking facilities, instructions and transactions namely one of the Honorary Chairman and the Honorary Secretary and one of the Honorary Treasurer and the Honorary Assistant Treasurer. As an exception to this Rule, the Management Committee may permit transfers between the Society’s own bank accounts and the obtaining of information about account balances and the status of bank account transactions to be authorised by the Honorary Treasurer or the Honorary Assistant Treasurer alone.
16.1 A Member will pay an annual subscription designated for his class of membership as from time to time approved by a General Meeting upon the recommendation of the Management Committee. In the case of persons under the age of 26 on the first day of a musical season:
16.1.1 those who were Singing Members on 30th May 2012 shall not be required to pay a subscription for Singing Membership until the first musical season after attaining the age of 26;
16.1.2 those becoming Singing Members after 30th May 2012 who are in permanent employment on the first day of a musical season shall be exempt from paying a subscription for Singing Membership for their first musical season as a Singing Member. For each musical season thereafter until they have reached the age of 26, they will pay an annual subscription at the rate of one half of that to be paid by Singing Members over the age of 26;
16.1.3 for the purposes of Rule 16.1.2 “in permanent employment” means working in paid employment (or in an equivalent self-employed capacity) which is neither casual, nor fixed term, nor an apprenticeship, nor a training contract, nor employment the normal working hours of which are less than 28 hours a week.
16.1.4 The Committee is empowered to decide a Singing Member’s qualification for exemption from paying a subscription or entitlement to pay a reduced subscription under Rule 16.1.
16.2 The Singing Membership subscription shall be paid on 15th September each year for the period 1st September to 31st August of the following year (the “musical season” of the Society). At the discretion of the Management Committee a new Member joining part way through a musical season may pay a reduced subscription for that musical season.
16.3 The Friends subscription shall be paid on 1st May each year for the financial year of the Society.
16.4 The Management Committee may permit Members to pay the annual subscription by instalments over the musical season or the financial year on such terms and subject to such conditions as it decides, including an increase in the subscription to take account of the administration and the loss of interest incurred.
17. Finance and Accounts
17.1 Proper records of account must be maintained and kept by the Honorary Treasurer and/or Assistant Treasurer.
17.2 The Treasurer will present a statement of account at each ordinary Meeting of the Management Committee.
17.3 The financial year of the Society shall be from 1st September to the following 31st August.
17.4 The Society may seek and may receive donations, grants in aid, financial guarantees, income from ticket, programme and other sales related to its concerts, events and activities and any other income for its charitable purposes and whether or not subject to conditions.
17.5 The income and property of the Society, whencesoever derived, shall be applied solely towards the promotion of its Objects as set forth in this Constitution and Rules, and no portion thereof shall be paid or transferred, directly or indirectly, to any Member unless he or she be engaged as a recognised professional musician, or unless in payment of a) legitimate personal expenses incurred on behalf of the Society or b) a fair price for bona fide supplies or services to the Society by a Member who is not a member of the Management Committee.
17.6 The Society may raise funds to add to, and may transfer surplus funds of the Society to, the restricted Jubilee Fund.
17.7 The Honorary Treasurer or Assistant Treasurer shall prepare annual accounts for the financial year, which after having been approved by the Management Committee must be inspected by an Inspector appointed in accordance with these Rules. The annual accounts and the report of the Inspector must be presented to the Annual General Meeting, having been circulated to the Members in advance, if practicable.
18 General Meetings
18.1 The Annual General Meeting will be held within three months of the end of the financial year of the Society.
18.2 The business of the Annual General Meeting shall be:
To receive the report of the Management Committee.
To receive and adopt the inspected accounts.
To consider the subscriptions proposed by the Management
Committee and to resolve the subscriptions.
To elect Officers, other Members of the Management Committee to fill vacancies or due for re-election and, if recommended by the Management Committee, an Honorary President.
To consider any other relevant business placed on the Agenda at the request of Members.
18.3 Except when longer notice is required under this Constitution and Rules, fourteen days notice of a General Meeting, with the Agenda, shall be given to Singing Members, Jubilee Members, Friends, those Members of the Management Committee who are neither and to the President. The accidental omission to give notice to a person of a General Meeting shall not invalidate the Meeting.
18.4 An Extraordinary General Meeting may be called at any time by the Management Committee and shall be called by the Honorary Secretary upon the written requisition of twelve or more Members, which states the business for which the Meeting is being requisitioned.
18.5 Twelve Members present in person entitled to be present and to vote at a General Meeting shall form a quorum.
18.6 Each Singing Member, Jubilee Member and Friend present in person shall have one vote. No proxies will be allowed.
18.7 In the event of equality of votes, the Chairman of the Meeting will have a second or casting vote.
18.8 Unless otherwise required by the Constitution and Rules, all decisions will be made by a simple majority of those present and voting.
19.1 The Inspector of the annual accounts of the Society shall be a suitably qualified person who is independent.
19.2 The Inspector shall be recommended by the Management Committee and approved by a General Meeting.
20. Appointment and Election
20.1 The term of office of an Officer, the Music Director, the Society’s Representative to the National Federation of Music Societies and the Honorary President will be until the end of the Annual General Meeting next following his election/appointment. Persons holding these positions shall be eligible for re-election, except that an Officer who has been re-elected five times successively will be ineligible for re-election to the same Office until the Annual General Meeting after the one at which his sixth term of office expires. The first election following co-option is not a “re-election” for the purposes of this limit.
20.2 The term of office of a Singing Member upon the Management Committee will be until the end of the third Annual General Meeting following his election/co-option. A Singing Member shall be ineligible for re-election in the same capacity until the following Annual General Meeting.
20.3 The term of office of any Officer or other Member of the Management Committee may be terminated at any time by a resolution passed by a two-thirds’ majority of Members present and voting at a General Meeting, of which not less than twenty-one days’ notice has been given to the person concerned.
21.1 The Constitution and Rules may be amended by a resolution passed by a two-thirds’ majority of Members present and voting at a General Meeting, provided that fourteen days’ notice of the proposed amendment has been sent to all Members eligible to attend and vote at the Meeting, and provided also that nothing therein shall authorise any amendment which would have the effect of the Society ceasing to be a Charity.
22.1 All notices required to be given to a Member or other person in accordance with this Constitution and Rules will be validly given if given to him personally, or sent by pre-paid letter post to his address as recorded in the Secretary’s register.
22.2 A notice will also be validly given if sent by electronic communication to an address for electronic communications for the time being notified by the person concerned to the Honorary Secretary for that purpose.
22.3 Each Member or other person to whom notice might be given is responsible for notifying the Honorary Secretary of any change of address.
23. Winding Up/Dissolution
23.1 The Society must be wound up if a resolution of which twenty-eight days’ written notice has been given is passed by a two-thirds’ majority of Members present and voting at a General Meeting.
23.2 The power in Rule 2.2 may be exercised by a resolution passed by a two-thirds majority of Members present and voting at a General Meeting, provided twenty-eight days’ written notice of the proposed resolution has been given.
23.3 In the event of the winding up or dissolution of the Society, any remaining assets, after liabilities have been discharged, shall not be paid or transferred to any Member, but shall be transferred to one or more Charitable Organisations, selected by the Management Committee, operating within a radius of 60 miles of St Edmundsbury Cathedral, Bury St Edmunds, Suffolk whose objects are similar to those of the Society and whose rules preclude the distribution of income and assets amongst its members.
Saturday 16 November 2019
The Apex, Charter Square
Tickets on sale 2 September
Saturday 14 December 2019
The Church of St Peter and St Paul, Lavenham
Tickets on sale 2 September
Saturday 7 March 2020
St Edmundsbury Cathedral
Tickets on sale 2 September
Shop at smile.amazon.co.uk and Amazon will help the choir. It costs you nothing!
The Choir’s purpose is “to prepare and give public performances primarily of the core choral repertoire, using professional soloists and instrumentalists, to the highest possible standard”.